Project Manager for Renewable Energy

Starting date: ASAP

Duration: 12 months with high possibility of extension

Location: Mondragon, Northern Samar

About People in Need

People in Need (PIN) is an international, non-profit organization providing humanitarian and development assistance in over 20 countries worldwide. PIN draws on extensive experience across development, emergency and post emergency contexts to design, implement and monitor quality programming. Active in Philippines since typhoon Yolanda/Hayan in 2013, PIN Philippines is well established in early recovery, livelihoods development, land rights protection and market based approaches. In response to the Marawi crisis (2017) in the Autonomous Region of Muslim Mindanao (ARMM), PIN has implemented projects in support of Internally Displaced People (IDPs), especially targeting youth at risk. In the same areas, PIN Philippines is currently extending its operations to foster inter-religious dialogue and peace building in local communities.

Position Summary

Project Manager (PM) is, in the widest sense of the word, responsible for successful implementation of one or more projects and also for development in the sector he works in. PM is responsible not only to attain the specific results in the field in proper quality and time, but also to follow all necessary administrative / financial rules related to the implementation. PM works in close cooperation with the financial manager, the logistician, Country Director (CD), Head of Programs (HoP) and Desk officer (DO). After mutual consent PM can delegate partial tasks, while maintaining the responsibility and supervision. The implementation itself is done through managing a team of national employees.

Reporting Relations & Interdependencies with Other Functions

The direct superior to PM is Head of Programs (HoP). HoP gives methodological guidance to PM. In case of absence of HoP, the support and supervision is provided by Country Director (CD) and/or Desk officer (DO).

At the project level, the Project Manager is the line manager of Project Officer. The PM also works closely with HoP and Head of Systems & Operations (HoSO). S/he also cooperates on a daily basis with other members of Finance, HR, Logistics, M&E and Communications desks.

Duties & Responsibilities

Under the authority of the Head of Programs, the Project Manager is responsible for the implementation and management of the project according to project documents to achieve project’s outputs, results and impact of the project.

Project Management

Project management (i.e. planning, implementation, monitoring and evaluation) under the direct supervision of the PIN PHL HoP and in coordination with project partners, local government, NGOs and other agencies operating in the energy sector in order for PIN and project partners to implement the Renewable Energy Access for off-grid Communities and Households (REACH, 2019-2021) in line with project goals and design.

• everything related to the project cycle management, including planning, needs assessment/ identification, proposal preparation, budgeting, monitoring, reporting, financial management, cash flow planning, management of local team, etc.
• primary responsibility to follow all contractual obligations (project document + donor's contract)
• attaining the adequate results in proper quality and in time
• ensuring the requested administrative outputs, such as preparing narrative and financial reporting, evaluation, etc.
• ensuring cost effective and transparent financial management and track project expenditures through regular review meetings and communication with all partners
• proper processing and documentation of all tenders, managing specific folders and workflow in PIN archiving system
• communication and solving of all changes related to budget, timeframe or project's results
• making sure all requirements regarding visibility & reporting are fulfilled
• supervision of complying with all given guidelines and procedures, both internal and donor's ones
• application of security rules and enforcing the security rules with the local team
• ensuring proper handover and continuity

Team Management and Capacity Development

• supervision of the team structure, identification of positions and individuals including their recruitment and layoff
• supervision of the local project team performance
• support of professional growth of the staff, ensuring minimum staff turnover
• build the team’s capacities and contribute to a positive working environment
• conduct performance appraisals with each team member once every three months
• assess staff’s competences and skills and identify learning needs
• contribute to systematic capacity development of the field staff and national partner NGO
• recruit and/or contribute to the recruitment of local staff and participate in the drafting of terms of reference
• building up the team spirit and good personal relations
• delegation of duties – gradual shift of responsibilities within the scope of the project management to the national staff

Sectoral Development

• collecting of all necessary information in the given sector and initiation of new projects
• cultivation of relations with partners (organizations, authorities) in the given country and abroad
• fundraising under the leadership of HoP/CD/DO
• supporting writing of new proposals in close cooperation with HoP/CD/DO/grant manager
• needs assessments and field monitoring trips in targeted locations
• coordination, collaboration and know how sharing with other projects/sectors
• archivation and mission memory

Other

• coordinate and maintain good cooperation with all actors involved in the implementation of the project, including local partners and local authorities
• representation of PIN representation with the government, donors as well as at the NGO level
• other assignments corresponding to actual needs of the mission

And fulfils any other tasks as required.

Suitable candidates for this position should possess:

• University degree in international development, management, relevant area studies/languages and/or other related discipline
• At least three (3) years of progressively responsible experience working in a relevant field (preferably NGO sector, international organisations);
• Experience with project and people management;
• Knowledge of current issues, actors and dynamics concerning climate change, renewable energy, market system development;
• Fluency in English and Filipino. Proficiency in the native dialect of the Waray people is preferred but not required;
• Excellent written, verbal, organizational, analytical, and interpersonal skills;
• Ability to work under stress, follow projects through to completion, with strict deadlines and without loss of attention to detail, budget and reporting.
• Effectively work independently and as a team member, ability to work closely with colleagues abroad, self-motivation and ability to set and meet goals.

People in Need offers:

• Environment of well-established and growing organization;
• Friendly, participatory and results-oriented working environment with extensive opportunities for professional development
• Salary according to PIN national salary scale and HR policies;
• 15 days of paid leave annually along with additional National Holidays based on Philippine Labor Law;
• Complete mandatory benefits based on Philippine Labor Law;
• HMO or health and accident insurance; and
• Opportunities for further learning;

HOW TO APPLY:

For interested applicants, kindly send your cover letter and CV directly to ph.hr@peopleinneed.cz

Please note only the shortlisted candidates will be contacted.