Consortium Coordinator

Location: Prague

Duration: August 2022 – May 2024

Line Manager: Deputy Regional Director Eastern Partnerships and Balkans

Brief description of mission or/and project for which the staff is required:

People in Need (PIN) is one of the largest non-profit organizations in Central and Eastern Europe active in humanitarian and development aid, human rights and social inclusion. In 2021, more than 1900 employees worked in our Humanitarian and Development Aid Section in 23 countries (Asia, Africa, Middle East and Eastern Europe). Our growing team in Prague (with a turnover of more than 90 million EUR per year) is looking for a new colleague to become Consortium Coordinator for regional project where PIN is the lead and implements in three countries Moldova, Georgia and Ukraine with two partners the Prague Civil Society Center and Netherlands Helsinki Committee.

The Consortium Coordinator (CC) will provide leadership and management (overseeing partnership and function as donor liaison) of a 24-month regional project funded by EC DG NEAR. The project focuses on Financial Support to Third Parties (FSTP) to a range of formal and informal civil society actors, independent media, journalists and media actors in addition to capacity development and mental health and psycho-social support in order to contribute to a resilient, effective civil society and media sphere.

Internal relations: The Consortium Coordinator reports to the Deputy Regional Director Eastern Partnerships and Balkans. Closely cooperates with regional Programme Manager based in Georgia who oversees PIN’s implementation of this project in individual countries. Closely cooperates with PIN Human Rights Department, who is also a partner in the consortium.

External relations: The CC is the main contact for both partner organizations and the main liaison between the consortium and the donor.

Key Responsibilities

Project cycle management:

• Liaising between different actors of the consortium (donor, partners, internal and external actors) and oversight for planning, action design and delivery of objectives, strategies, plans and budgets of the partners and PIN
• Close cooperation with the Regional Programme Manager to coordinate implementation of projects tasks between PIN and partners
• Management oversight of all aspects of the consortium, including program implementation and finance utilization
• Represents the Consortium at donor meetings.
• Ensuring that operational and administrative procedures are followed according to EC guidelines
• Ensuring the development of cooperation agreements and contract amendments between PIN and consortium partners in collaboration Finance desk officer for the project
• Ensuring close cooperation between the consortium partners on programmatic synergies and complementarities with the aim to identify issues to address and make recommendations for improvement
• Ensuring that Consortium action activities are implemented according to the initially agreed work plan
• Overseeing the consolidation and preparation of narrative reports and other ad hoc reports; reviewing the financial report
• Ensuring the timely delivery of agreed outputs of the Consortium
• Coordinating and facilitating regular meetings with Consortium members on program management issues, as well as other relevant and ad-hoc meetings and workshops.
• Ensuring that the action complies with both internal and external quality standards
• Be accountable for quality assurance of performance measures (e.g. outcome indicators, interim milestones, and the efficacy of the overall monitoring and evaluation systems); ability to devolve responsibility

Budget and Finance

• Ensuring that financial contractual obligations are followed according to EC rules and regulations
• Conducting regular budget and finance meetings with Consortium partners to ensure the spending is according to the initially agreed budget.
• Conducting monthly project review meetings

Communication and Coordination

• Strategizing on engagement of stakeholders in the action, including representing the consortium in coordination mechanisms
• Ensuring high quality of communication among the Consortium partners and, providing of professional recommendations and relevant data to strengthen advocacy efforts of the Consortium action
• Acting as the spokesperson for the Consortium with high-level stakeholders nationally and internationally

Capacity building

• Strategic leadership on capacity development, identifying requirements for organizational capacity building
• Developing, in coordination with the Consortium partners, and other stakeholders, lessons learned in the design and implementation of Consortium activities
• Oversee the development relevant communication materials.

Programme Development

• Seek new strategic opportunities in line with the to be developed emergency response strategy as part of the updated country strategy;
• Participate and lead in the process of preparing proposals liaising closely with key country staff including Regional Programme Manager;

Requirements:

• 3-5 years’ experience in managing/overseeing development projects
• Min. bachelor’s degree in development or related field
• Experience in coordinating projects with multiple stakeholders; proven capacity to coordinate the Consortium Partners (from Country Directors to technical leads)
• Strong background in delivery of programming to vulnerable populations
• Highly knowledgeable of logical frameworks, proposal development, M&E and reporting
• Familiarity with NGO working environments and standard procedures
• Familiarity with EC-funded projects is an asset
• Fluent in English;
• Strong oral and written communication skills.

PIN offers:

• Salary as per PIN scale: 43,000 - 46,000 CZK (depending on the seniority level)
• Type of contract: HPP at least 80%
• PIN supports professional and personal development;
• 25 days of annual leave, 3 sick days;
• Home office upon agreement, flexible working hours;
• Multisport card;
• Child day care for employees’ children (kindergarten in the building of our office);
• Open and informal organizational culture;
• Possibility to participate in interesting events we organize (e.g. One World international film festival);
• Friendly and professional colleagues with similar values;
• Laptop for work (also for personal use);
• Psychological support;
• International online induction for all the new staff (HQ + country programmes of RDD);
• Language courses available.

How to Apply:

Are you interested in this position? Send us your CV (no longer than 4 pages) and short cover letter via our application form. Please note only the shortlisted candidates will be contacted. Interviews will be conducted on rolling basis and the vacancy will be closed when filled.

People in Need staff are expected to perform job duties and responsibilities in accordance with People in Need Code of conduct and key policies (available at: www.peopleinneed.cz/policies).