Emergency Programme Coordinator for Zakarpattia/Ukraine

Emergency Programme Coordinator for Zakarpattia/Ukraine

Location: Uzhorod, Ukraine

Starting date: ASAP

Contract duration: 6 months with the possibility of extension

Country: Ukraine

Line Manager: Regional Director based in Lviv


About People in Need

People in Need (PIN) is a Czech Republic-based NGO globally working in the relief and development sectors. PIN has been active in Ukraine since early August 2014 and the humanitarian program has been rapidly expanding since then. Currently, PIN is one of the major humanitarian and aspiring development actor in eastern Ukraine providing neutral and independent humanitarian aid to conflict-affected people, as well as early recovery and development assistance in the east of Ukraine.

About the role:

PIN is seeking an experienced and enthusiastic humanitarian professional to take on the role of Emergency Programme Coordinator (EPC). The EPC will lead PIN’s emergency programme team to deliver timely and appropriate emergency assistance to those most vulnerable.

The ideal candidate for this position is an experienced humanitarian professional who has a proven track record of delivering assistance in emergencies and technical expertise needed for implementation of the programme focused on rehabilitations and shelter repairs. S/he is a strong communicator who is able to build positive and constructive relationships with both colleagues and external partners. S/he is able to work independently, delivering assistance, which is accountable to affected populations under tight timeframes in a challenging field environment.


Duties and Responsibilities:

Programme Implementation

  •  Ensure quality and timely implementation of PIN’s Emergency Response activities in line with relevant standards, best practices, and internal / donor requirements;
  •  Provide technical guidance to the teams on Emergency Response programme design and implementation;
  •  Oversee the development and regular updating of implementation plans that will set out future activities and track progress to date on outputs and activities;
  •  Develop and regularly update PIN’s emergency response plan – coordinating with relevant stakeholders on rapid response to emerging crises;
  •  Financial Management & Project Administration
  •  Review and approve key project documentation in a timely manner to facilitate financial payments to vendors, beneficiaries, cash transfer agents, etc.
  •  Take a lead in implementing rigorous control mechanisms for emergency response activities to ensure compliance with internal and donors requirements
  • Programme Quality & MEAL
  •  Regularly liaise with the Monitoring, Evaluation, Accountability and Learning (MEAL) team to develop and frequently update the MEAL plan, ensure appropriate indicator tracking, and ensure that accountability to affected populations (AAP) is in place for emergency response activities;
  •  In coordination with the team, participate in the development and supervision of rapid assessments, monitoring surveys, evaluations, and other planning and MEAL activities as required;

HR Management

  •  Provide leadership, day-to-day support, coordination and mentoring to other project staff (i.e. local engineers.)
  •  Recruit additional staff as needed and budgeted in line with PIN recruitment procedures;
  • Coordination and Representation
  •  Work closely with other Programme Managers and Coordinators from People in Need Slovakia in joint office in Uzhhorod to identify possible synergies and enhance relevance and impact of PIN’s humanitarian programming;
  •  Promote synergies and standardization across all PIN’s areas of operation, among Emergency Response actors and relevant consortium partners;
  •  Represent PIN at clusters and other coordination platforms.


Person Specification

  •  At least 3 years’ experience in the emergency and humanitarian assistance sector with focus on shelter programmes for vulnerable population including project development and delivery
  •  Strong verbal and written communication skills, including proven ability to write persuasively
  •  Knowledge of Ukrainian or Russian required;
  •  Deep understanding of local context (Ukraine and other post-soviet countries)
  •  Understanding and ability to interact with the UNOCHA Cluster system
  •  Team player and willingness to contribute to the strengthening the country programme
  •  Sound professional judgement
  •  Deep understanding of and proven adherence to Core Humanitarian Standards and ensuring their integration into all aspect of project design, start up, implementation, close and post-implementation monitoring
  •  Proven understanding of duty of care and safety and security considerations in fragile and conflict affected contexts.


PIN Offers

  •  Starting salary defined by PIN salary scale (approx. 3500 EUR commensurate with experience; before taxation – taxation , including per diem)
  •  Accommodation in PIN guesthouse
  •  Reimbursement of costs of visas, PCR tests and vaccinations; assistance with visa application procedure
  •  Free medical helpdesk and psychological consultation available on-line
  •  Travel medical insurance
  •  25 days of paid leave for the assignment (depending on the actual length of the contract)
  •  laptop and Ukrainian post-paid 3G SIM card
  •  Robust and thorough online induction training (2 weeks)
  •  Online HEAT training (unless the candidate participated in one recently)


How to apply:

Are you interested in this position? Send us your CV and short cover letter via this application form. Please note only the shortlisted candidates will be contacted.

People in Need staff are expected to perform job duties and responsibilities in accordance with People in Need Code of conduct and key policies (available at: www.peopleinneed.cz/policies).