Finance Coordinator for Syria

Starting date: ASAP

Contract duration: 12 months with the possibility of extension

Country Programme: Syria Response

Base: Erbil, Iraq (KRI) with frequent travel in region

Line Manager: Head of Systems and Operations

 

About PIN Syria:

People in Need (PIN) is an international, non-profit organization providing humanitarian and development assistance in over 20 countries worldwide. PIN draws on extensive past experiences and lessons learned across development, emergency and post emergency contexts to design, implement and monitor quality programming. PIN has been working in Northern Syria since 2012, providing emergency relief and early recovery support to conflict-affected communities. Programmes for conflict-affected communities in Syria focus mainly on Emergency Food Assistance, WASH, Shelter and Education, in addition to Early Recovery and Livelihoods activities. PIN’s contribution to the Syria humanitarian response is amongst the largest, with an annual turnover of over $35 million, engaging over 400 full- time staff members across Northern Syria and cross-border response hubs in neighbouring countries.

Finance Coordinator

With guidance and supervision from the Head of Systems and Operations and in coordination with the Field Coordinators (NWS and NES) and the Head of Program the Finance Coordinator will have a key role in leading the Mission Economy. He/She will coordinate Finance managers and the finance departments teams, has a responsibility for the mission economy, financial planning, cash-flow, budget preparation ensuring compliance of the processes and documentation with local legal and administrative rules and regulations, as well as with donors’ requirements and PIN’s internal rules.

 

Main duties and responsibilities:

  • Finance control
  • Budget preparation and control
  • Team Management
  • Responsibility for overall country program economy (preparation of operational budget and its regular update, proper budgeting, cash flow and cost efficiency monitoring, FX rate risk, etc.)
  • Providing monthly and quarterly updates to Senior Management and HQ on the mission economy
  • Monitoring the sustainability of the country program and verify the correct distribution/allocation of the general coordination costs to the projects
  • Ensuring that PIN accounting practices, financial procedures and processes are in place
  • Supervision of the compliance of the processes and documentation with the local legal and administrative measures, with donors’ regulations and PIN internal rules
  • Overall responsibility for accurate, punctual and complete accounting data
  • Develop and/or update current financial guidelines (such as financial security guidelines, SoPs for specific activities….)
  • Supervising and providing support/guidance in budget proposal and budget amendment
  • Supervising annual and project audits and reporting to donors
  • Maintaining the cooperation with Program teams on project financial management and other related financial issues
  • Taking the lead in monthly project updates meeting with PMs (project drawings/budget follow-up), providing summary of majors issues/challenges and actions points for both program and support teams
  • Working closely with Field Coordinators, Head of Systems and Operations and Head of Program on spending/budgets’ follow-up and other financial issues
  • Supervising Finance managers regarding the financial and project reporting to the donors and HQ, maintaining their tasks, monitoring the deadlines
  • Supervision, coordination and overseeing of finance departments including preparation of budgets and planning
  • Supervision for correct use of financial/administrative management systems and provision of training and support to all finance staff
  • Local team management (approx. 25 national staff + 3 expats) and capacity building based on personal development plans

 

Suitable candidates for this position should possess:

  • University degree preferably in Finance or related field; or long term experience in NGO sector Finance departments
  • At least 2 years of experience in the position of Finance Coordinator or similar position within NGO sector;
  • Experience with finance management of projects funded by international donors;
  • Experience with team management and supervision; strong ability and willingness to transfer knowledge and build capacities of national teams;
  • Ability to plan effectively; organized, responsible and systematic;
  • Excellent communication skills, including fluent spoken and written English;
  • Knowledge of double-entry accounting;
  • Work experience with an accounting and economic software;
  • Experience of working in complex and volatile contexts, including familiarity with the humanitarian context of Syria or the Middle East, would be an advantage.

 

People in Need offers:

  • Working environment in a well-established and growing humanitarian organization;
  • Salary and benefits according to PIN salary scale and HR policies;
  • 25 days of paid leave annually;
  • Reimbursement of travel expenses with travel to the country of residence once per every 6 months of completed work, plus R&R benefits according to PIN’s policy;
  • Reimbursement of costs of visas and vaccinations; assistance with visa application procedure;
  • Accommodation in PIN’s guesthouse on PIN’s expenses;
  • Free medical helpdesk and psychological consultation available online; travel health insurance.

How to apply: 

Kindly send us your CV (no more than 4 pages) and  a short cover letter in English via this link.

Please note only the shortlisted candidates will be contacted.