Grants and Partnerships Coordinator for Myanmar

Grants and Partnerships Coordinator for Myanmar

Position: Grants and Partnerships Coordinator
Contract Length: 1 year with the possibility of extension
Starting date: June 2023
Country Programme: Myanmar
Base: Bangkok, Chiang Mai Thailand
Line Manager: Head of Programmes
Reports to: Country Director


About the Myanmar Programme of People in Need:

(PIN) is an international, non-profit organization providing humanitarian and development assistance around the world. In Myanmar, People in Need started to work in 2002, when it launched the financial assistance to civil society groups and independent media. After 2008, PIN provided humanitarian and relief aid to people affected by typhoon Nargis. Since 2012, PIN has been operating directly from Myanmar, our programs focusing primarily on supporting local civil society in remote areas, and humanitarian assistance. We are working in areas affected by armed conflicts in Rakhine State and in Kachin State providing humanitarian aid in the sectors of Nutrition, Education in Emergencies, Protection and WASH. In Kachin State, PIN also provides technical support for designing and implementation of the land reform process and works for ensuring the appropriate involvement of civil society organizations. Furthermore, our social cohesion program aims to promote tolerance and acceptance of diversity in different communities in Mon, Kayin and Rakhine States. We are currently expanding our operations into urban programming in Yangon.

Majority of PIN funding in Myanmar comes from the Myanmar Humanitarian Fund (MHF), the EU, Czech and US Government, UN and private donations.


About the role:

As a member of CMT and CPU), the Grants and Partnerships Coordinator, will be supporting the CP on two Fronts: 1) grants healthiness review and oversight, particularly on compliance and on donor communications and 2) Ensure healthy partnership engagement with local partners of PIN, implementing the different grants, in coordination with Program Managers. Grants and Engagement Coordinator will be working with all units to ensure adequate and appropriate support for compliance and donor engagement are available for project teams and that local partners are supported adequately. The Grants and Partnerships Coordinator, in support of the CD and HoP, will also have facilitative functions on proposal development, will be the proposal and reporting focal point, when applicable.


Main Duties & Responsibilities:

Grants management and reporting

  • Maintain systems and tools (including Grants Review funding trackers, grant trackers, reporting templates and calendars, etc.) and guide country program (CP) on grant management; when necessary, develops and wherever possible adapt/introduce existing and/or new tools and systems particularly in the areas of information and grants management and reporting to ensure technical quality across the programs;
  • Act as overall support and quality assurance for collection, compilation, review, quality control and editing of both quantitative and qualitative donor, and internal PIN reporting.
  • Ensure that all reports are in-line with relevant donor requirements in terms of structure and content, including with regards to mainstreaming issues, including protection, gender, do no harm and conflict sensitivity.
  • Ensure regular updating of reporting and compliance guidelines for key donors outlining requirements for programme implementation, procurement and distribution, information collection and storage, and reporting.
  • Ensure that relevant staff are provided with timely information and materials – including guidelines, templates and examples – in order to develop quality reporting contributions.

Proposal development

  • With support from HoP, lead the grants unit and Country Management Team (CMT) in the development of concept notes, proposals and situation analyses – coordinating the development process with all relevant departments, including designing logical frameworks, setting realistic and measureable targets, and developing narrative proposals & budgets.
  • Proactively monitor potential new funding opportunities for PIN in Myanmar through relevant open sources (donor websites, humanitarian assistance portals), clusters, and bilateral consultation and scoping with existing and potential donors.


  • Support the Country Director and Head of Programmes in donor and other external communications and liaison, including participation in high level meetings and forums, follow up of queries, information requests, informal reporting, and progress updates.

Partnership management

  • Supports strategic partnerships identification and development incl. organizations' assessment focusing on local partners
  • Act as overall focal for managing relationships (partnerships) with local partners from a grants (contractual) angle, completing the PATs, regular check ins, and other programmatic and contractual requirements (aside financial c/o finance dept), in collaboration with the Partnerships and Engagement Coordinator and Partners Compliance Manager.


Main requirements:

  • At least 3-years’ experience of working within a humanitarian and/or development organization;
  • At least 2-years grants related work experience.
  • Demonstrated experience in leading the coordination of successful multi-million dollar proposals to key institutional donors, such as ECHO/EC, USAID (FFP, OFDA), DFID, and UNOCHA;
  • Demonstrated experience in leading interim and final reporting to the core donors outlined above;
  • Strong grasp of all stages of programme cycle management and quality standards in humanitarian programming;
  • Experience of working in complex and volatile contexts (familiarity with the humanitarian context in Myanmar is an advantage);
  • Strong organizational, critical analysis and problem-solving skills;
  • Excellent communication skills, including fluent spoken and written English, including exceptional report writing and editing skills.


PIN Offers:

  • Work experience with professional and flexible INGO, the largest in Central and Eastern Europe;
  • Starting salary as per PIN salary scale: between 3550 – 3750 EUR super gross depending on previous experience; (subsistence allowance of 1 350 EUR is already included)
  • Housing allowance;
  • 25 days of paid holiday per year;
  • Reimbursement of travel expenses with travel to the country of residence once every 6 months of work;
  • Reimbursement of costs of visas and vaccinations; assistance with the visa application procedure;
  • Reimbursement of the medical check-up before and after the deployment;
  • Free 24/7 medical helpdesk and psychological consultation available online;
  • A supportive HQ that provides expertise and guidance on everything from finance and procurement to proposal development and strategic positioning;
  • Personal and professional growth as a leader in the highly competitive development sector;
  • Extensive Capacity Building program – global PIN Induction Training, internal e-learnings, PIN Training Hub provided by Knowledge and Learning Department, and individually tailored capacity-building opportunities.


People in Need is committed to preventing any type of unwanted behavior at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct and committed to promoting the welfare of children and adults with whom People in Need involves. People in Need expects all staff to perform job duties and responsibilities in accordance with People in Need code of conduct and key policies (available at: People in Need Staff will undertake the appropriate level of training.

All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks.

We are committed to ensuring diversity and gender equality within our organization and encourage applicants from diverse backgrounds to apply.


How to apply:

Are you interested in this position? Great. Send us your CV and short cover letter via our application form.

Please note only the shortlisted candidates will be contacted. Interviews will be conducted on rolling basis and the vacancy will be closed when filled.

People in Need staff are expected to perform job duties and responsibilities in accordance with People in Need Code of conduct and key policies (available at: