Systems Director - Yemen

Starting date:  April, May or based on agreement

Contract duration: 1 year with possibility of extension

Country Program: Yemen

Base: Aden

Line Manager: Country Director for Yemen

Country Program and Position Overview:

People in Need (PIN) has recently finalized registration in Aden, Yemen and will be launching multi-sector humanitarian programs in the south of Yemen in 2022. The Country Program (CP) will start with an initial core team and launching of programmatic activities, with an aim for scale-up in the second half of 2022 - increasing the team, institutional funding, and programmatic footprint. This position is ideal for a driven and experienced humanitarian professional that would like a hands-on role and operational leadership of a new CP.

General position summary:

The Systems Director is a member of the Country Programme (CP) management team (together with the Country Director (CD) and Programs Director (PD) and works in close cooperation with HQ colleagues who provide active support throughout the set-up and scale-up phases.

Reporting to the Country Director the SD leads departments which provide operational support for successful implementation of our projects, these are teams of Finance, Human Resources (HR), Logistics and Procurement. In cooperation with the head of the departments and technical support of the HQ in Prague, the SD helps to design, establish, and implement the organizational policies and compliance procedures, leads the hiring and technical development of the operational team and timely reacts on the programmatic and CP needs. The SD plays a key role engaging with the local and national authorities and ensuring that we meet legal and administrative requirements.

Main Duties and Responsibilities are:

• Establish, line manage, direct and support Finance, HR and logistics and procurement teams, facilitating good communication between the teams.
• Ensure Systems support programs ensuring effective, efficient and timely responses to needs in Yemen.
• Ensure that recommendations for improvements (e.g. from HQ and audits) are implemented in a timely manner;
• Ensure that key support policies are continuously updated as required and appropriate to the context;
• Ensure Yemen compliance check-list is regularly updated and monitor the progress on the action points;
• Ensure procedures and regulations are transparent and in accordance with donors’ and PIN’s rules;
• Oversee the budgets of support departments, improve needs planning and coordination, and contribute to planning needs for new projects with regard to support departments;
• Oversee the Iraq programme economy including identification of gaps, financial and procedural risks, and provision of appropriate solutions;
• Oversee HR ensuring the implementation of relevant national and international staff policies including training for new staff, managing leaves, allowances and evaluations;
• Ensure adequate staffing of all supervised departments to achieve efficient delivery of the program;
• Provide technical support and guidance to Logisticians to ensure effective operations and coordination between the office management, fleet management, procurement, stock and assets management;
• Provide technical support and guidance to the finance team to ensure effective operations of and coordination between budgeting, drawing, and accounting;
• Ensure effective communication between support (finance, HR, log) and program departments;
• Ensure compliance with local legislation, rules and regulations in terms of visas, tax, and labour law.

Suitable candidate for this position should have:

• Significant previous experience with managing systems, logistics, administration and HR
• Experience with finance management of international donors
• Experience with team management and supervision and interest in building capacity of local staff
• Experience of working within a humanitarian and/or development organization
• Excellent communication skills, including fluent spoken and written English
• Strong coordination, organizational, critical analysis and problem solving skills
• Experience of working in complex and volatile contexts
• Working experience with an accounting and economic software
• Previous working experience from Middle East is advantage;

Living Conditions / Environmental Conditions:

• This position is unaccompanied and is based in Aden, Yemen. Guesthouse/accommodations will be analysed and finalized upon arrival of the country management team.
• Team members are expected to conduct themselves in a professional manner and respect local laws, customs and PIN's policies, procedures, and values at all times and in all in-country venues.

People in Need offers:

• Working environment in a well-established and growing humanitarian organization;
• Salary as per PIN salary scale (per diems of 1 200 EUR already included): 3700 - 4300 EUR per month, depending on the seniority grade
• Opportunities for learning, training and capacity development;
• 25 days of paid leave annually;
• R&R benefits according to PIN’s policy including extra paid days off and regional flights;
• Reimbursement of travel expenses of travel to the country of residence once per every 6 months of completed work;
• Reimbursement of costs of visas and vaccinations;
• Assistance with visa application procedure;
• Accommodation in PIN’s guesthouse on PIN’s expenses;
• Free medical helpdesk and psychological consultation available online;
• Fully covered travel health insurance.

How to apply:

Are you interested in this position? Send us your CV (no longer than 4 pages) and short cover letter via this application form. Please note only the shortlisted candidates will be contacted. Interviews will be conducted on a rolling basis.

People in Need staff are expected to perform job duties and responsibilities in accordance with People in Need Code of conduct and key policies (available at: https://www.clovekvtisni.cz/en/key-policies-4142gp)