HR Systems & Standards Coordinator

Contract Length: 1 year, with possibility of extension
Base: Prague/ remote
Starting date: April 2026
Engagement: Full time

People in Need (PIN) is a Czech-based international non-governmental organization (NGO) that has provided humanitarian and development assistance across more than 20 countries since 1992. Today, PIN stands as one of the largest organizations of its kind in Central and Eastern Europe, supporting vulnerable communities in Asia, Africa, the Middle East, and Eastern Europe. PIN empowers civil society, advocates for human rights, and promotes social inclusion both at home and abroad.

About the role:

Responsible for setting up, monitoring and improving the implementation of HR standards, procedures and systems across Country Programmes. 

The position ensures that HR processes related to operations, data management, compliance, and HR systems are implemented consistently and in line with organizational policies, donor requirements, and legal frameworks. 

Main Duties & Responsibilities:

I. HR Standards implementation  

• In coordination with the Operations management members, HR Director and Regional HR coordinators, formulates the HR standards and the tracker for all CPs 
• Ensures the relevant CP HR staff and CP management understand their responsibilities in the standard implementation
• Sets-up and maintains the mechanisms of controlling; and ensures timely communication related to potential gaps, risks and needs of CPs to relevant HR and management  
• Coordinate HR-related follow-up on internal and external audits and other controls implementation of the standards into the National Staff Policies, and other Guidelines/SoPs/Manuals 

II. HRIS, HR Data and Administration 

• Supports the roll-out of the new HR systems, software, etc. 
• Monitor HR data quality and documentation standards across CPs.HR Archiving and document management – in all the aspects of HR processes, ensures that CPs have clear instructions and guidance, compliant with both legislation and donor´ s requirement 
• Time sheets – correct administration, compliance with the donors´ requirements 

III. Local legal compliance 

• In coordination with the relevant finance and operations managers, oversights the country specific compliance with the labor legislation for national staff 
• In coordination with the relevant finance and operations managers, oversights the country specific taxation regulations for international staff, and provides relevant information to the HQ HR department 

Main requirements:

• Proven experience in HR operations, compliance, or a similar administrative role (ideally in an NGO context). 
• Experience with Country Programmes or international operational environments, including the ability to travel. 
• Strong knowledge of HR standards, data management, and documentation archiving. 
• Familiarity with HRIS (HR Information Systems) and a high level of digital literacy. 
• Analytical and control mindset with the ability to monitor data quality and proactively address gaps. 
• Solid understanding of labor legislation, taxation regulations, and donor compliance requirements. 
• Excellent interpersonal skills to maintain respectful relationships with national staff and management across diverse cultures. 
• Strong organizational skills to coordinate follow-ups on internal and external audits. 
• Proactive approach with the ability to drive action steps and implement new procedures independently. 
• Fluency in English, both written and spoken 

PIN Offers:

• Possibility of remote and flexible work; 
• Expected salary range: 50.000 - 55.000 CZK/ full time 
• Work with inspiring people from the largest Central and Eastern-European INGO; 
• 25 days of annual leave and 3 days of sick leave; 
• Support for personal and professional development; 
• For Prague based: Child daycare for employee´s children (kindergarten in the building of our office in Prague). 
• Possibility to participate in interesting events we organize (e.g. One World International film festival). 

How to apply:

If you are interested in this position, send us your CV and short cover letter via our application form.
Please note only the shortlisted candidates will be contacted. Interviews will be conducted on rolling basis and the vacancy will be closed when filled.

People in Need is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct and committed to promoting the welfare of children and adults with whom People in Need involves. People in Need expects all staff to perform job duties and responsibilities in accordance with People in Need code of conduct and key policies (available at: https://www.peopleinneed.net/key-policies-4142gp). People in Need Staff will undertake the appropriate level of training.
All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks.
We are committed to ensuring diversity and gender equality within our organization and encourage applicants from diverse backgrounds to apply.