Deputy Head of Consortium for Ukraine

Deputy Head of Consortium for Ukraine

Deputy Head of Consortium DOVIRA (Developing Organized Vital Interventions for Relief and Assistance of the most vulnerable populations in Ukraine)

Country Programme: Ukraine

Base: Kyiv, Ukraine with frequent field trips

Line Manager: Head of Consortium

People in Need (PIN) is a Czech-based international non-governmental organization (NGO) that has provided humanitarian and development assistance across more than 20 countries since 1992. Today, PIN stands as one of the largest organizations of its kind in Central and Eastern Europe, supporting vulnerable communities in Asia, Africa, the Middle East, and Eastern Europe. PIN empowers civil society, advocates for human rights, and promotes social inclusion both at home and abroad.

About the role:

Deputy Head of Consortium (DHoC) provides coordination and oversight support to Head of Consortium, especially in direct follow up on implementation of the award activities, ensuring synergies and integration among partners’ work, high quality of the deliverables, alignment with clusters standards as well as with the area-based coordination priorities and gaps analysis. DHoC also is the main focal point for the cooperation with MEAL, ensuring relevant processes and systems for assessments, baseline, endline, mid-term reviews are in place and provide necessary information as well as collects learning and good practices for overall programme improvements.

About DOVIRA:

DOVIRA programme aims to enhance the resilience and well-being of war-affected  communities across East, West, North and South Ukraine by improving access to adequate housing, mental health and psychosocial support, safe drinking water, hygiene assistance and livelihood opportunities.

Internal relations:

The DHoC reports directly to Head of Consortium and coordinates closely with PIN programme (programme quality, grants and partnership management) and MEAL focal points

External relations:

The DHoC is the main focal point for PIN as well as Consortium and Implementing Partners key programme staff, supporting them in implementation as per the award timeline, budget, set-up objectives and quality standards. The DHoC leads the Consortium Project Management Unit, ensuring complementarity of the partners’ work, as well leads on lessons learned discussions and programme or activities adaptation based on the findings.

Main Duties & Responsibilities:

Project Cycle Management

  • Facilitates coordination, communication, collaboration and information sharing on relevant programmatic issues with Consortium and Implementing Partners
  • Ensures that Consortium activities are implemented according to the initially agreed work plan and programme design as reflected in the partnership agreement;
  • Coordinates and oversee data management procedures for Consortium and Implementing Partners activities;
  • Conducts regular programme review meetings for PIN as well as the Consortium and Implementing partners;
  • Ensures the programme progress is effectively monitored through regular data collection, analysis of indicators and activities and documented with proper verification;
  • Conducts regular follow-up of Consortium and Implementing Partners work plans to identify and address any delays in a timely and effective manner;
  • Monitors output achievement, cash burn rates, and ensure timely completion of the programme activities;
  • Conducts periodic visits to programme location to validate progress reports, identify problems and issues to address during Consortium Project Management Unit meetings and make recommendations for improvement;
  • Advise consortium Programme Managers to adapt implementation of the programme according to monitoring and evaluation findings.

Communication and Coordination

  • Facilitates Consortium Project Management Unit and other coordination meetings with Consortium and Implementing Partners on program management issues;
  • Cooperates closely with PIN and Consortium and Implementing Partners program departments on programmatic synergies and complementarities with the aim to identify issues to address and make recommendations for improvement.

Compliance, Budget and Finance

  • In collaboration with PIN Head of Quality and Programme Development as well as respective Technical Leads, ensures that all approval requests are in-line with the assigned donor’s requirements and coordinates with PIN Grants Management focal point their submission a timely manner;
  • In collaboration with focal point from Finance department, conducts regular budget and finance meetings with Consortium partners to ensure the spending is according to the initially agreed budget.

Programme Development and Quality

  • Directly responsible for quality assurance of performance measures (e.g. outcome indicators, interim milestones, and the efficacy of the overall monitoring and evaluation systems);
  • Oversees the development and implementation of the Monitoring and Evaluation framework for the Consortium and be available to provide programmatic and monitoring guidance as needed;
  • Develops, in coordination with the Consortium partners, US Department of State, and other stakeholders, lessons learned in the design and implementation of Consortium activities and means of responding to these.

Grants Management, overseen in coordination with PIN Grants Management focal point

  • Preparation of necessary reporting framework for Consortium and Implementation Partners, including relevant guidelines, templates and deadlines
  • Ensuring reporting for all Consortium and Implementation Partners, according to donor and PIN requirements, is respected by all according to agreed deadlines;
  • Collection and consolidation of narrative reports from consortium members for donor reporting;
  • Consolidation and finalization of narrative reports, assistance with review and approval of financial reporting.
  • Preparation of documentation necessary for any project modifications, including budget revisions, amendments, or extensions. Ensure such changes are made in close consultation with the consortium partners.

Requirements:

  • Past experience in overseeing implementation of complex, multisectoral programmes in conflict settings
  • Demonstrated experience in donor compliance, budget monitoring, partner agreements and consolidated narrative and financial reporting.
  • Experience in networking, partnership building and representation skills 
  • Strong knowledge of strategic project planning, management cycles, as well as knowledge management
  • Strong organizational and documentation skills, capable of managing multiple competing deliverables
  • Experience in early recovery and development and humanitarian programming, preferably in the region  
  • University degree in relevant field 
  • Familiarity with the conflicts’ settings 
  • Technical expertise within one of the strategic sectors will be an advantage (WASH, Shelter, Economic Recovery, Social protection and inclusion). 
  • Excellent communication, facilitation and negotiation skills, excellent spoken and written English 
  • Knowledge of Russian or Ukrainian is a preference 
  • Dynamic and result-oriented with ability to organize and plan effectively, responsible and systematic 
  • Reliable and self-reliant personality with responsible and systematic approach to work 
  • Critical analysis and problem-solving skills 
  • Ability to work in difficult conditions and under pressure 
  • Cultural sensitivity 
  • Strong ability and willingness to transfer knowledge 
  • Willing to travel within the country 
  • Reliable and self-reliant 

 

The recruitment is contingent upon confirmation of the funding.

 

We offer:

  • Working environment in a well-established humanitarian organization in a challenging context;
  • Starting Salary based on PIN’s salary scale and HR policies, between 2900-3300 EUR;
  • Additional allowances include:
    • Monthly Subsistence Allowance of 1440 EUR;
    • Monthly Hardship Allowance of 400 EUR;
    • Accommodation provided by PIN/Monthly Housing Allowance up to 1000 EUR;
  • Time off and Rest:
    • 25 days of holiday annually;
    • 10 sick days
    • Rest & Recreation (R&R) policy in place: 3x 5 days of leave per year with 350 Eur lump sum allowance per each leave.
  • Travel benefits:
    • Reimbursement of travel expenses with travel to the country of residence once every 6 months of work;
    • Reimbursement of costs of visas and vaccinations; assistance with the visa application procedure;
    • Reimbursement for the medical check-up before and after the deployment;
    • Travel health insurance covering medical care, incl. the repatriation;
  • Health and Well-being:
    • 24/7 Medical Support available online;
    • Free psychological consultations available online;
  • Professional Development: Free access to e-learning platforms and PIN Learning Hub; PIN’s global Induction Training, and tailored capacity-building opportunities, including Hostile Environment Awareness Training (HEAT);

Security situation in Ukraine

Humanitarian workers continue to operate throughout Ukraine, although the front-line areas are being shelled almost constantly, and main cities are being targeted with missiles and UAVs quite regularly. PIN security SOPs require PIN staff to proceed to shelter should the risk level be assessed by the Security Department as the highest (launch of missiles or drones) and remain there until the air raid siren is cancelled, which cumulatively can be several times a week, occasionally for several hours at a time (although shorter periods are as well occurring). While air strikes that were targeting energy, infrastructure have finished after winter, they have succeeded in reaching their goals and are likely to resume in late autumn/winter. At the moment military and civilian objects are being targeted, including the west of Ukraine. While Kyiv enjoys relatively strong air defence systems that are intercepting most of the missiles and UAVs, other regions are covered much less significantly which results in bigger damage. Outside of the areas in the vicinity to the contact line, services such as medical care, shops, public transportation as well as restaurants or leisure facilities remain operational.

 

People in Need is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct and is committed to promoting the welfare of children and adults with whom People in Need involved. People in Need expects all staff to perform job duties and responsibilities in accordance with People in Need code of conduct and key policies (available at: https://www.peopleinneed.net/key-policies-4142gp). People in Need Staff will undertake the appropriate level of training.

All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks.

We are committed to ensuring diversity and gender equality within our organization and encourage applicants from diverse backgrounds to apply

 

How to apply:


If you are interested in this position, send us your CV and short cover letter via our application form.
Please note only the shortlisted candidates will be contacted. Interviews will be conducted on rolling basis and the vacancy will be closed when filled.


People in Need is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct and committed to promoting the welfare of children and adults with whom People in Need involves. People in Need expects all staff to perform job duties and responsibilities in accordance with People in Need code of conduct and key policies (available at: https://www.peopleinneed.net/key-policies-4142gp). People in Need Staff will undertake the appropriate level of training.
All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks.
We are committed to ensuring diversity and gender equality within our organization and encourage applicants from diverse backgrounds to apply.