Head of Consortium for Ukraine

Head of Consortium for Ukraine

Head of Consortium DOVIRA (Developing Organized Vital Interventions for Relief and Assistance of the most vulnerable populations in Ukraine)

Country Programme: Ukraine

Base: Kyiv, Ukraine with frequent field trips

Line Manager: Country Director

People in Need (PIN) is a Czech-based international non-governmental organization (NGO) that has provided humanitarian and development assistance across more than 20 countries since 1992. Today, PIN stands as one of the largest organizations of its kind in Central and Eastern Europe, supporting vulnerable communities in Asia, Africa, the Middle East, and Eastern Europe. PIN empowers civil society, advocates for human rights, and promotes social inclusion both at home and abroad.

About the role:

Head of Consortium (HoC) provides leadership and strategic guidance for the management and direction of the Consortium DOVIRA programme to achieve expected programmatic results within budget and timeframe; oversees operational delivery (including assurance of compliance with the donor as well as PIN requirements and regulations); facilitates the strategic development of the consortium programme; and strengthens relationships among consortium partners (Caritas, Relief Coordination Centre, New Way, Angels of Salvation, EcoClub), donors, and other stakeholders.

About DOVIRA:

DOVIRA programme aims to enhance the resilience and well-being of war-affected  communities across East, West, North and South Ukraine by improving access to adequate housing, mental health and psychosocial support, safe drinking water, hygiene assistance and livelihood opportunities.

Internal relations:

The HoC reports to the PIN Country Director and directly manages Deputy Head of Consortium, coordinating closely with other PIN units’ focal points to ensure effective and efficient award implementation (programme quality, MEAL, grants and partnership management, compliance, finance).

External relations:

The HoC works with a high degree of autonomy and is responsible for regularly coordinating with the donor as well as for facilitating the Consortium management related processes (coordination of the Consortium Steering Committee as well as Project Management Unit).

The HoC represents the Consortium as needed at external fora and General Coordination Meetings in close coordination with PIN Programme Quality and Development team, as well as Area teams. The HoC is also the principal point of contact for the main DOVIRA donor, US Department of State in-country, for programmatic related matters and for representative duties, as needed, including for advocacy and communications initiatives as delegated by CD.

Main Duties & Responsibilities:

Project Cycle Management

  • Responsible for the overall quality work of the Consortium Partners, through the management of the Deputy Head of Consortium, directly responsible for oversight and monitoring of the partners programme implementation;
  • Accountable for planning, action design and delivery of objectives, strategies, plans and budgets of the Consortium led Programme;
  • Ensures the delivery of agreed outputs of the Consortium and that these outputs comply with both internal and external quality standards;
  • Ensures proper management and compliance oversight of all joint aspects of the Consortium, including financial and human resources;
  • Liaises between different components of the Consortium whilst being neutral to all Consortium partners.

Compliance, Budget and Finance

  • Advises PIN and Consortium Partners, where needed, on donor’s compliance, rules and requirements in coordination with PIN HQ and other relevant units;
  • Ensures that financial and contractual obligations are followed according to US Department of States rules and regulations;
  • Ensures that operational and administrative procedures are followed according to US Department of State guidelines, MoUs and cooperation agreements between PIN and Consortium Partners;
  • In close collaboration with PIN Finance focal point, coordinates with partner Finance and Operations focal points to problem solve as needed, approve changes and revisions to budgets, and to ensure that partner contracting and supervision processes across the Consortium are effective and in line with PIN and donors requirements;
  • Ensures effective risk management and conflict-sensitive programming; Escalates significant risks and strategic decisions to CD and the Steering Committee when required.

Communication and Coordination

  • Main focal point for all Consortium related partnerships and stakeholders, including managing the relationship with the US Department of State in-country as related to the programme;
  • Responsible for development of specific Consortium governance documents (management framework, establishment of coordination mechanisms and developing relevant Terms of References for governing bodies – Steering Committee, Project Management Unit, sectorial-focused meetings and reviews etc);
  • Facilitates the Consortium’s Steering Committee’s work and organizes regular meetings with the aim to enable efficient coordination of program activities and effective learning;
  • Responsible for establishing close collaboration among Lead Agency departments involved in the programme implementation and oversight, ensuring clear definition of their roles and responsibilities related to DOVIRA programme;
  • Strategizes on the engagement of national and international stakeholders in the action, including representing the Consortium in coordination mechanisms and various advocacy fora;
  • Ensures a high quality of communication among the Consortium partners and, in close coordination with PIN’s Advocacy and Communication Director, provides professional recommendations and relevant data to strengthen advocacy efforts of the Consortium action;
  • Oversees the development of case studies and relevant communication materials and share and promote these;
  • Acts as the spokesperson for the Consortium with high-level stakeholders nationally and internationally as appropriate.

Programme Development and Quality

  • Accountable for quality assurance of performance measures (e.g. outcome indicators, interim milestones, and the efficacy of the overall monitoring and evaluation systems);
  • Exercises a strategic leadership on capacity development, identifying requirements for organizational capacity building and the development and implementation of capacity building activities;
  • Responsible for resource mobilisation and positioning to other donors, that would ensure continuation of DOVIRA programme implementation.

Grants Management, overseen in coordination with PIN Grants Management focal point

  • Ensures that contractual obligations are met in terms of programme deliverables;
  • Ensures that donor rules and procedures are understood and respected by all parties, sharing information and conducting training if required on proposed systems and processes for consortium management.

Requirements:

  • Prior experience in managing consortia or a comparable senior leadership position within a similar complex context or multisectoral programme
  • Excellent networking, partnership-building and representation skills
  • Demonstrated ability to facilitate collaboration, manage diverse stakeholder relationships, resolve operational challenges and support joint decision-making
  • Excellent spoken and written English communication skills
  • Knowledge of the institutional donor environment and experience with donor relations, strategic programme planning and external communications
  • Experience working with national and international NGOs, donors, government authorities and humanitarian coordination mechanisms
  • Experience in early recovery, development and humanitarian programming, preferably in the region
  • University degree in a relevant field
  • Familiarity with conflict settings
  • Knowledge of Ukrainian is preferred
  • Knowledge of Russian is an advantage
  • Dynamic and results-oriented, with strong organizational, planning, critical analysis and problem-solving skills
  • Reliable and self-reliant, with a responsible and systematic approach to work
  • Ability to work in difficult conditions and under pressure
  • Cultural sensitivity
  • Strong ability and willingness to transfer knowledge
  • Willingness to travel within the country

 

The recruitment is contingent upon confirmation of the funding.

 

We offer:

  • Working environment in a well-established humanitarian organization in a challenging context;
  • Starting Salary based on PIN’s salary scale and HR policies, between 3300-3600 EUR;
  • Additional allowances include:
    • Monthly Subsistence Allowance of 1440 EUR;
    • Monthly Hardship Allowance of 400 EUR;
    • Accommodation provided by PIN/Monthly Housing Allowance up to 1000 EUR;
  • Time off and Rest:
    • 25 days of holiday annually;
    • 10 sick days
    • Rest & Recreation (R&R) policy in place: 3x 5 days of leave per year with 350 Eur lump sum allowance per each leave.
  • Travel benefits:
    • Reimbursement of travel expenses with travel to the country of residence once every 6 months of work;
    • Reimbursement of costs of visas and vaccinations; assistance with the visa application procedure;
    • Reimbursement for the medical check-up before and after the deployment;
    • Travel health insurance covering medical care, incl. the repatriation;
Health and Well-being:
24/7 Medical Support available online;
Free psychological consultations available online;
Professional Development: Free access to e-learning platforms and PIN Learning Hub; PIN’s global Induction Training, and tailored capacity-building opportunities, including Hostile Environment Awareness Training (HEAT);

Security situation in Ukraine

Humanitarian workers continue to operate throughout Ukraine, although the front-line areas are being shelled almost constantly, and main cities are being targeted with missiles and UAVs quite regularly. PIN security SOPs require PIN staff to proceed to shelter should the risk level be assessed by the Security Department as the highest (launch of missiles or drones) and remain there until the air raid siren is cancelled, which cumulatively can be several times a week, occasionally for several hours at a time (although shorter periods are as well occurring). While air strikes that were targeting energy, infrastructure have finished after winter, they have succeeded in reaching their goals and are likely to resume in late autumn/winter. At the moment military and civilian objects are being targeted, including the west of Ukraine. While Kyiv enjoys relatively strong air defence systems that are intercepting most of the missiles and UAVs, other regions are covered much less significantly which results in bigger damage. Outside of the areas in the vicinity to the contact line, services such as medical care, shops, public transportation as well as restaurants or leisure facilities remain operational.

 

People in Need is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct and is committed to promoting the welfare of children and adults with whom People in Need involved. People in Need expects all staff to perform job duties and responsibilities in accordance with People in Need code of conduct and key policies (available at: https://www.peopleinneed.net/key-policies-4142gp). People in Need Staff will undertake the appropriate level of training.

All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks.

We are committed to ensuring diversity and gender equality within our organization and encourage applicants from diverse backgrounds to apply

 

How to apply:


If you are interested in this position, send us your CV and short cover letter via our application form.
Please note only the shortlisted candidates will be contacted. Interviews will be conducted on rolling basis and the vacancy will be closed when filled.


People in Need is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct and committed to promoting the welfare of children and adults with whom People in Need involves. People in Need expects all staff to perform job duties and responsibilities in accordance with People in Need code of conduct and key policies (available at: https://www.peopleinneed.net/key-policies-4142gp). People in Need Staff will undertake the appropriate level of training.
All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks.
We are committed to ensuring diversity and gender equality within our organization and encourage applicants from diverse backgrounds to apply.