Logistics Manager for Ukraine

Starting date: ASAP

Contract duration: 6 months with the possibility of extension

Country Programme: Ukraine Response

Base: Prague, Czech Republic 

Line Manager: Head of Systems and Operations

About PIN:

People in Need (PIN) is a Czech Republic-based NGO globally working in the relief and development sectors. PIN has been active in Ukraine since early August 2014 and the humanitarian program has been rapidly expanding since then: https://www.peopleinneed.net/what-we-do/humanitarian-aid-and-development/ukraine . Currently, PIN is one of the major humanitarian actors and we are looking for senior humanitarian professionals to help PIN's response to the escalating situation.

Duties and Responsibilities:

• Oversee the overall operations of the logistics department, including compound management, fleet management, warehouses management, stock management and transportation of goods, procurement and supply chain management, assets management and administration
• Implement and strengthen systems of oversight and prevention of corruption;
• Oversee logistics budgets, improve and contribute to planning of logistics needs
• Ensure effective and efficient use of funds
• Provide regular reporting to Head of Systems and Operations,
• Coordinate closely with HQ Logistics and Procurement team
• Be the focal point for all Logistics and Procurement related matters for Ukraine
• Develop and maintain good network of contacts to facilitate emergency responses;
• Oversee and manage procurement of goods/services, implementing centralised procurement system
• Coordinates and supports timely deliveries and distribution
• Oversee negotiations with local suppliers and contract management;
• Ensure compliance with PIN procedures and policies in terms of stock management;

Suitable candidates for this position should possess:

• Professional experience within a humanitarian and/or development organization;
• Proven experience in management of logistics and procurement departments;
• Familiarity with procurement and logistics guidelines of main institutional donors is advantage;
• Experience with team management and supervision, and interest in building the capacity of national teams;
• Excellent communication skills, including fluent spoken and written English; Ukrainian/Russian is an advantage
• Strong grasp of programme cycle management and quality standards in humanitarian programming, including safeguarding and accountability mechanisms;
• Strong organizational, critical analysis and problem-solving skills;
• Experience of working in complex and volatile contexts, including familiarity with the humanitarian context would be an advantage.

People in Need offers:

• Background and professionalism of the Czech largest non-governmental organization
• Interesting and creative work with international reach (possibility to travel to our Country Programmes)
• Starting salary in the range of 38 – 44 000 CZK gross/month based on your experience and PIN’s salary scale (for full time)
• Czech employment contract, PIN pays social and health insurance directly in the Czechia
• 25 days of paid annual leave
• Per diems of approx. 1000 CZK net/day when traveling abroad (for example visiting the country programmes in Ukraine)
• Travel Insurance and 24/7 medical helpdesk when traveling abroad
• People in Need is encouraging professional development and participation in trainings in the Czech Republic and abroad
• HQ Induction Training, e-learning platform and access to all internal webinars and trainings
• HEAT (Hostile Environment Awareness Training)
• Home office based on agreement
• Work laptop and mobile phone that can be used also for private purposes
• Psychological support provided confidentially and on request
• Open and informal organizational culture
• Friendly colleagues with similar values

How to apply:

Are you interested in this position? Great. Send us your CV and short cover letter via this application form.

Please note only the shortlisted candidates will be contacted. Interviews will be conducted on rolling basis and the vacancy will be closed when filled.

People in Need staff are expected to perform job duties and responsibilities in accordance with People in Need Code of conduct and key policies (available at: www.peopleinneed.cz/policies).